CBCA ART & WINE FESTIVAL

The Clayton Business and Community Association invites you to apply to participate in the 28th annual Clayton Art & Wine Festival, drawing an estimated attendance of 20,000+.  This event has been a huge success, with most of our vendors coming back year after year.  Clayton is a unique, friendly and historic city, nestled at the base of Mount Diablo.  It is located approximately 7 miles from Walnut Creek. The Art and Wine Festival is a celebrated fundraising event which allows CBCA to give back to the community. Profits from CBCA events help touch countless causes, organizations and charities in our community. Our children, families and schools are the greatest benefactors. Your participation makes that all possible.

We plan to feature up to 12 booths in Food Court, approximately 120 Art & Craft booths, as well as ten to twelve wineries and a variety of popular beers and micro-breweries.  A continental breakfast for vendors will be served each day.  Security will be provided on Saturday night for the festival premises. 

DATES:  Saturday, April 26 and Sunday April 27, 2025

WHERE: Main Street/Marsh Creek Road, Downtown (asphalt surface), Clayton, CA

HOURS: 10:00 a.m. to 7:00 p.m. Saturday, 10:00 a.m. to 5:00 p.m. Sunday

Exhibitors are to have their booth set up by 10:00 a.m. on Saturday.  All cars are to be off the street by 8:30 a.m. on Saturday.  Booths are not to be dismantled before 5:00 p.m. Sunday. On Sunday cars are not allowed back on the street until your booth is totally dismantled and the street is cleared by the police.  

ELIGIBILITY:   Exhibitors must supply and staff their booth and all work must be handcrafted by exhibitor.  Exhibitor will be asked to remove items that were not hand crafted.  Exhibitor must submit 1 photo of all of the items that he/she plans to sell or 1 photo of the booth.  You may also be asked to submit more photos during the application approval process. Only juried work that has been represented during the application approval process may be sold.

APPLICATIONS:

The application deadline is March 1, 2025.  No applications will be accepted after the

deadline. All of your signed documents must be received with your application by the deadline. All

applications are reviewed and approved by CBCA. Categories are limited to maintain a balanced show.  Our

goal is to keep the festival experience fresh and exciting for attendees. CBCA retains the right to accept or

decline applications during the review process. Acceptance or decline of the vendor application is final.

Notification of your acceptance status will be sent out approximately 2 weeks after the deadline. Once you are

accepted you will be invoiced for the total of your booth and all associated fees. Please pay the invoice upon

receipt. Since we usually have a waiting list, your payment needs to be received no later than two weeks after

you received your invoice. There will be no refund of your entry fee after April 4, 2025. If you are a

returning vendor, we cannot guarantee same space assignments, nor are we able to honor all vendor requests to

be in a certain location. Corner booths are limited and requests are not guaranteed prior to invoicing. However,

your participation is key to us so we will do our very best to accommodate your requests.

ENTRY FEES: 

​Arts/Crafts – $395 (10’ x 10’ space)  Optional corner is $175 per corner.  Vendors are responsible for cleaning their booth space and to use the appropriate trash receptacles including organics, trash and recycle.

​Food Court  – $500 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($140)  and a refundable clean-up deposit of $100, returned upon inspection by Food Committee.

​Food on the Street (Consumables) - $500 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($140)  and a refundable clean-up deposit of $100, returned upon inspection by Food Committee. Optional corner is $175 per corner.

​Food on the Street (Prepackaged) - $395 (10’ x 10’ space) + Health Dept. Permit Fee ($140). Optional corner is $175 per corner.

Electricity limited to 110 volt – charge of $50.00 extra for your booth located by a city electrical outlet. You will need to supply your own electrical cords and secure them for pedestrian safety. Booths on the street that are situated close to and electrical outlet are extremely limited.

Choose from the links below the Application that fits YOUR vendor operation. Forms are specific to the type. 
WATCH THIS VIDEO BEFORE STARTING

VIDEO INSTRUCTION GUIDE